Once the request is approved, the company Wallchart is updated so everyone can see that new time off has been added to the company calendar. Sample of Circular for Leave/Leave Request Procedure Here are five reasons to encourage your employees to take a vacation. If you're like most Americans, it's likely been a while, as 55% of workers don't use all their paid time off. This works out to a monthly accrual of 1.25 vacation days during the first year and 1.6667 vacation days per month after the first year. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. The next big thing to solve is making sure your team has the tools to book their holiday. Virtual & Washington, DC | February 26-28, 2023. HBR Learnings online leadership training helps you hone your skills with courses like Team Management. Plus, you want to give them an easy way to book time off, so they dont need to jump through hoops or read the fine print of a complicated leave request policy just to take a holiday. One way to encourage employees to take some time off is to have, Provide a list of fun activities or places nearby that are great for taking a break (e.g., If its nice out, try going on a hike!), Offer tips on how to stay focused on work while away from the office (e.g., Turn off notifications so they dont distract them!). To all employees: COVID-19 is unpredictable. Here are five ways to encourage your employees to take a holiday leave: 1. Education, taking time and truly respecting boundaries are essential to support an employee experience focused on well-being, thriving, inclusion and balance. In many companies, employees may even need to find coverage while they're out so their workload isn't interrupted. Below is a vacation request email sample for medical reasons: Subject: Medical leave application Dear (Manager's name), I'm writing this letter to request vacation leave from Tuesday (December 15th) through Thursday (December 24th). The request is automatically sent to the right person usually their direct manager, but this can be anyone you want in charge of reviewing holiday requests. Thats what we will discuss next. Additionally, [company] has the right to identify blackout periods where PTO requests cannot be approved. If You're in HR, Send this Email About Coronavirus to Staff - Workest Ease the numbness induced with back-to-back video calls and a long to-do list by reinventing vacations and time off, and encouraging your team to do the same. Encourage your staff to take the full amount of time allotted to enjoy themselves and come back refreshed for work. Paid time off is part of your compensation. Its time to make it a habit for your employees to unplug from work often, taking into account their mental well-being. All of my survey participants said it was important to take time off, but many were personally reluctant to unplug. Managers might also consider reducing the number of meetings around the holidays, or making Mondays and Fridays meeting-free days from Thanksgiving until the end of the year to encourage employees to extend their weekends. 'We understand you can't travel. Here are 12 ways you can proactively encourage employees to take time off work: Encourage employees to take a digital detox. Offer Time Off As A Sign Of Appreciation Practice patience and sensitivity. How HR Can Remind Employees to Use PTO Benefits Before - BerniePortal 1) all the projects you recently finished or are currently working on. [Include Template 4] Thanks, Your HR Team TEMPLATE 4: Managers Team Involvement (Every 6 months) Hello Team! Please enter the text you see in the image below: SHRM provides content as a service to its readers and members. Through a combination of this survey data and individual coaching conversations, here are six strategies for managers on how to approach vacations when so much of the workforce is working from home. How to write a MEMO for employee to clear annual leave? - Ask Me Fast Employees need time to rest and enjoy themselves outside work. SHRM Employment Law & Compliance Conference, Steve Pemberton, chief human resources officer at the, How to Encourage Employees to Take Vacation, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences, UK: Employee Who Refused to Wear a Face Mask Fairly Dismissed, New York Rolls Out 12-Week Paid Parental Leave Policy for State Workers. Be happy when employees book time off. The PMQ teaches managers to lead effectively, giving HR more time to meet the demands of the workplace. Otherwise, theyll burn out quickly (and possibly quit). A subscription purchase is the best way to support the creation of these resources. They influence President Biden signed the Pregnant Workers Fairness Act into law on December 29, 2022 BerniePortal is the all-in-one HR software solution at a fair price, so HR can focus on providing a good place to work. Helping to Minimize Lost Days Improving the quality of your break room gives employees the feeling that they are a valuable asset to the company and their overall happiness is essential. Dear [Name of Manager], I would like to request for one week of leave from [DATE] to [DATE]. Studies show that almost 75% of employees do not take all of their allotted paid time off (PTO.) Not to mention that according to SHRM, when employees take PTO, they're often more productive and exhibit lower stress and better mental health. Tip#3: Be sure to use the word "because" when explaining your reasons. As health officials urge everyone to stay close to home and limit contact with people outside their households during the winter holidays to stop the spread of the coronavirus, many workers are reluctant to use their PTOeven after they postponed summer vacation plans. Sample email to encourage employees to take annual leave - bank lfc encashment calculator Sub bill no gar-14 leave travel concession bill for the block year. Note: For privacy reasons, when someone on your team logs into their Timetastic account, they can only see their own individual leave balance. How can you encourage employees to take vacation days? And if most of your team waits until the end of the year to take their leave, youll struggle to accommodate everyone and end up with an unhappy team, wasted time off, or too much carry-over into the next year. temp_style.textContent = '.ms-rtestate-field > p:first-child.is-empty.d-none, .ms-rtestate-field > .fltter .is-empty.d-none, .ZWSC-cleaned.is-empty.d-none {display:block !important;}'; Make sure your message is clear. Of this total, $210B was used and $155B was unused. Template: Check PTO Status HR Reminder This letter is to inform you on behalf of the company [mention the name of the company or the organization for which the letter is being written] that I, the [mention designation of the sender] of [mention name of the department], would like to encourage you, as our employee, to take a small leave for some days from your work. Leaders can show employees they value this by taking time off themselves. Thats why its a good idea to keep your team updated on how much leave they have and the last time they took a break. Take a stand against this trend of all work and little play. You can show them that work-life balance is important by: Employees are busy, and it can be easy to forget about the vacation days theyve accrued over the past year. Even if your company doesnt offer paid time off, encouraging employees to put down their phones and computers for even just one day a week will be beneficial for their health and productivity. Due to the sluggish economy, employees hesitate to take time off, and/or do not disconnect 100% while on vacation, often checking in once a day or scanning emails.Failing to take vacation days can result in higher levels of stress and greater levels of disengagement at work. This is especially helpful in getting high performers or those gunning for a promotion to take vacation time. Is the PTO benefit still competitive with other employers in the industry? Some fear that taking time off may make them appear less dedicated or essential, attributes that no one wants to project amid layoffs across many industries. You have successfully saved this page as a bookmark. Your communication needs to include your companys stance on travel, any restrictions back at work if someone does leave town for example, a lab worker who must be on site after vacation and risks to public and personal safety. To keep your mind and body healthy, its important to take some time for yourself every once in a while. Generally, there's no formal consequences for not using your mandatory vacation time. That is why I would encourage employees to take days off by recommending they spend time with their families. But if youre always putting in extra time because that project needs to be on timeor because theres too much work left over from last weekthen this will send the message that its okay for them not to take any personal days and just keep going without sleep or relaxation. But do your employees? If you can, make a notice as early as 2 months before the actual leave.This will make you look responsible and a good planner. Why you should encourage staff to take annual leave Project: Time Off's study found that employees who take all of their vacation time increase their chances of getting promoted and getting a raise by 6.5 percent, compared with people who. You have always been a diligent, hard-working, and loyal team employee (mention the details). You may want your employees to feel like theyre getting enough sleep, eating well, and exercisingand also having fun! Purpose - - The purpose of this paper is to explore the impact of the employer's wage policy on the wage dynamics of vulnerable groups of employees at large firms, including younger employees, employees on fixed-term contracts, and employees who take parental leave. The best approach is a mandatory vacation set at a company-wide level. If anyone has any questions or concerns about this email, please feel free to reach out. SHRM's HR Knowledge Advisors offer guidance and resources to assist members with their HR inquiries. Use the following template to remind employees to check their PTO status before the end of the year: As we approach the end of the year, now is the time to check your PTO status to determine if you need to take any time off before your benefit resets. 14 Tips For Encouraging Employees To Take Time Off - Forbes Members can get help with HR questions via phone, chat or email. The Best Way We've Found To Get Employees To Take More Vacation Time It does not offer legal advice, and cannot guarantee the accuracy or suitability of its content for a particular purpose. Vacation Request Letter: 4 Templates and Emails, Vacation Request Email to Boss Sample: 4 Examples, Holiday Request Letter to Manager: 4 Templates, Leave Extension Letter Example: 4 Templates, Holiday Request Letter example: 4 Templates, Leave Application Confirmation Letter: 4 Templates, Leave of Absence Letter Template: 4 Emails, Commercial Credit Analyst Cover Letter Example: 4 Templates, Commercial PropertyManager Cover Letter Example: 4 Templates, Commercial Real Estate Broker Cover Letter Example: 4 Templates, Commis Chef Cover Letter Example: 4 Templates, Clinical Application Specialist Cover Letter Example: 4 Templates. Dear (mention the name of the recipient). For some companies, this situation might not prove difficult whatsoeverit's entirely possible that November and December are slow periods for plenty of employers. For many employees, working from home has led them to pour more time and effort into their jobs without realizing it. The way that vacation and PTO are talked about at your company is going to make a huge difference in people taking time off. Employees should clearly understand your organization's vacation policy. This was the concern one of my clients recently. $("span.current-site").html("SHRM MENA "); } All PTO requests and approvals will be tracked using [system]. Please purchase a SHRM membership before saving bookmarks. Demonstrate care of your employees by offering flexibility, and model behaviors yourself by taking advantage of your own time off. Otherwise, youre heading for burnout and thats bad for everyone. I suggested that she take a few long weekends and do local explorations. PDF Sample employee email to encourage them to get vaccinated "When managers are intentional about making time for themselves during the dayblocking time to eat lunch, regularly scheduled personal development, being strict with their work and nonwork hourstheir teams have followed suit," Winn said. How to Encourage Your Employees to Take Breaks - Corovan Perhaps a team competition with a free lunch to the winning team . Employees receive their allotted PTO at the beginning of the calendar year. That said, human resources personnel should also communicate regular reminders to employees about making the most of their PTO throughout the year. But how can they do that if they dont know how to disconnect from work? How Companies Can Encourage Employees to Use Their Vacation Time. Don't Just Talk About PTO Benefits: Encourage Your Employees to Some employees might not even realize how much PTO they have accrued this year, so it's important for managers to let staff know how many PTO hours they have, especially if company policy limits the number of hours that can be rolled over to the next year. Also, push your team to unplug for at least a day on the weekend, never checking any work messages. Encourage holiday talk in your company. A company's leaders ultimately need to set the tone for the company's vacation policy. This helps reduce the risk of burnout, and it helps reduce any stress your team may feel as the year comes to a close and everyone on your staff is trying not to lose their holiday time. We really want our employees to take their leave its yours to take and we hope you enjoy it. Down time is likely to be devoted to supporting good mental health rather than recreation or travel. Steve Pemberton, chief human resources officer at the company, which is co-headquartered in Dublin, Ireland, and Framingham, Mass. However, while the number of hours worked is soaring, peoples capacity to focus and produce quality work is diving. For additional queries, you can reach our department of [Mention the details] at [mention phone number] or directly through an email at [mention the email address]. The best way to encourage employees is by setting an example yourself. You may be setting the bar high with your hard work and dedication, but if you arent taking time off yourself (and showing others how its done), then they wont know how to break away from their official responsibilities. Here are 12 ways you can proactively encourage employees to take time off work: Contents hide 1 Encourage Employees to Take a Digital Detox 2 Remind Employees about the Benefits of Taking Time Off 3 Do What You Preach 4 Make it a Habit to Unplug from Work Often 5 Create Company Holidays 6 Show Employees that Work-life Balance is Important How to encourage employees to take annual leave - Robert Half This isn't unusual. Adjust Job Requirements to Allow for Stress-Free PTO. How to help employees take vacationeven when they're stressed You can do this by offering the following: When you work for a company, you probably know that taking time off is good for your health and well-being. Use imagery around the office. Members may download one copy of our sample forms and templates for your personal use within your organization. the leave type), provide any more details (if necessary), and then submit their request. The nation's workers also eschew lunch to work longer. We need to refuel early and often. They worry that workers' reluctance to take time off is only adding to the anxiety, stress and other mental health problems caused by COVID-19 and the recession. She also suggested that employees reduce their workweek by taking a Friday or Monday off each week until the end of the year. If you're going to be on vacation for a week or two, then it's essential you set up your vacation email. Sterling R. Morris, Intermountain Healthcare.